HOW TO SUBMIT FINAL PAPERS
FOR THE XII INTERNATIONAL SYMPOSIUM
The proceedings of the symposium will be published by the Association for Mexican Cave Studies. To ensure consistent format of the papers, they will be formatted by the publisher from material submitted at registration for the symposium. The book will be 8.5 by 11 inches in size, and all illustrations will be in black-and-white (and shades of gray). The book will be accompanied by a CD containing the same material, with possible enhancements as described below.
Papers should be submitted as files on a CD, as discussed below, and also as printed copies of all the material. (Printed copies of color illustrations may be submitted as grayscale printouts.) Names of files on the CD should clearly identify their content (“figure 1,” etc.), and paper copies should be labeled clearly, too. The postal and e-mail addresses of at least one author should accompany each paper.
TEXT should be in Word (.doc) or RTF (.rtf) format. Captions for figures and tables should be appended to the text file or in a separate file in similar format. A paper copy of the text is required in order for the publisher to verify that all special characters and typographic features such as subscripts survive correctly conversion to a different font or software. All text and captions will be in black-and-white in both printed copy and the CD.
PHOTOGRAPHS may be submitted as either color or grayscale files. If they are submitted in color, they will appear on (only) the CD in color. Photo resolution should be 200 DPI or better at the anticipated final size. The author should crop photographs so that unnecessary material does not detract from what is important. Photos may be TIFF or compressed TIFF files or JPEG files compressed moderately. As rescanning printed copies of the photographs would result in degraded quality, it is especially important that the files for photographs be suitable. Paper copies should nevertheless be included to help the editor and publisher plan the publication.
DRAWN ILLUSTRATIONS, including any photographs that have had type or lines superimposed for annotation, may be submitted as either color, grayscale, or black-and-white files. Colored drawn illustrations will appear on (only) the CD in color, but it is particularly important to make sure that an illustration will be understandable without color, as it will not be printed in color. A geologic map is an example of the sort of drawn illustration that does not convert to grayscale well unless special care has been taken in making it. Drawn illustrations should be submitted as TIFF or compressed TIFF files with resolution 300 DPI or higher. Drawing programs such as Illustrator should all be capable of exporting TIFF files. Drawn illustrations must not be JPEG compressed.
TABLES will probably be reproduced by scanning the paper copies submitted and treating them as illustrations during the layout process. This is because there are many different programs for making tables, and there is no standard format for them. Therefore it is particularly important that the paper copies of the tables have good contrast and resolution. Do not use color in tables. Tables as Word files or PDF files may be acceptable. (Do not submit anything other than perhaps tables as PDF files. Extracting figures and text from PDF files is tricky and error-prone.)
SUPPLEMENTARY MATERIAL FOR CD. If you wish, you may supply additional material, not part of the paper, to be included on the CD, such as more detailed maps on larger sheets or additonal color photos. If you do, they will be included on the CD as PDF files separate from the PDF file for the paper itself. Such material must not be referred to in the paper, because the CD may become separated from the book and is likely to become unreadable after a number of years due to technical obsolescence. Text explanations for the additional material, such as photo captions, should be supplied and will be incorporated in the additional PDF files. File formats for submitting such material are the same as described above for the components of the paper itself, and paper copies should be included in the submission. Be sure to distinguish clearly for the editor the supplementary material from the material in the paper.